PRIVACY POLICY
Last updated: 16 August 2025
Japan Kobudo Promotion Society (“we”, “our”, “us”) respects your privacy and is committed to protecting your personal data. This policy explains how we collect, use, and safeguard your information when you participate in our online sessions or visit our website.
1. Data Controller
The data controller responsible for your personal data is:
Japan Kobudo Promotion Society
Email: info@kobushin.jp
2. Information We Collect
We may collect the following personal data:
• Name
• Email address
• Contact information
• Any information voluntarily shared during online sessions
• Technical information such as IP address, browser type, and usage data (through cookies or analytics, if enabled)
3. Legal Basis for Processing
We process your personal data under the following legal bases:
• Consent: when you provide information voluntarily (e.g., signing up for a session).
• Contract: to fulfill your booking and provide online sessions.
• Legitimate interest: to improve our services and ensure security.
• Legal obligation: where required by law.
4. How We Use Your Information
• To manage bookings and provide access to online sessions
• To send important updates and communications
• To improve our services and participant experience
• To comply with legal requirements
5. Data Retention
We will retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required by law. After this period, your data will be securely deleted or anonymized.
6. Data Sharing and Transfers
• We may share your information with trusted third-party service providers (e.g., Zoom) solely to deliver our services.
• Some of these providers may be located outside the European Economic Area (EEA). In such cases, we ensure appropriate safeguards (such as Standard Contractual Clauses) are in place.
• We will never sell your personal data.
7. Your Rights under GDPR
You have the right to:
• Access your personal data
• Request correction or deletion of your data
• Restrict or object to processing
• Request data portability
• Withdraw consent at any time
• Lodge a complaint with your local supervisory authority
To exercise your rights, contact us at [Email Address].
8. Cookies
If we use cookies or analytics tools on our website, you will be informed via a cookie banner and may choose to consent.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page, and significant updates will be communicated where possible.
10. Contact
If you have any questions about this Privacy Policy or your personal data, please contact:
Japan Kobudo Promotion Society
Email: info@kobushin.jp
